What Is Performance Support?
When an employee has a question or can’t remember how to do something, many managers immediately think of training. But that’s not always the best solution.
Often, a job aid that the employee can use in the flow of work will answer their question or show them how to solve their problem within a few minutes. This type of just-in-time assistance is often called performance support or workflow learning.
These brief, narrowly focused refreshers might consist of short videos, searchable reference guides, infographics, or other aids. It’s the kind of information that people often use a Google search to find. But, since the aim is often reminding the employee of previous training or refreshing seldom-used details and information about a work process, providing expertly developed or curated tools is generally preferable to trusting that Google will deliver the best information.
Workflow learning is different from training
Training has formal goals or learning objectives. After completing it, learners should be able to do something or know something that they didn’t know before. Training aims to change behavior or teach a new skill.
Comprehensive training might entail one or more long courses or workshops. Learners often schedule time to do their training, whether it’s in a classroom, on a synchronous virtual learning platform, or using self-paced eLearning.
Workflow learning or performance support also has a goal: providing an immediate answer to a question, with minimal interruption to the workflow.
While the employee may well learn something during this process, they aren’t expecting to memorize it. A manager who completes annual review forms once a year might look up the process each year and seek help with the first one. Then, having remembered what to do, the manager can complete all of that year’s forms — but the process might not stick with them. That’s fine; they know they can turn to the same job aid for a refresher in the future.
Support improved performance
Workflow learning tools, job aids, and performance support bolster performance. By providing instant access to the information the worker needs, these tools improve the worker’s efficiency and accuracy and reduce errors. By providing robust search, performance support tools make it easy for workers to find the exact answer they need — and get back to work quickly.
Where workflow learning and microlearning overlap
On-demand access to small, focused units of information sounds a lot like microlearning, a popular and engaging form of training. Some tools, like OttoLearn Agile Microlearning, can provide both microlearning-based training and performance support. But learners use OttoLearn differently, depending on their goals:
- When performance support is the goal, the worker will quickly look up a specific topic and review the Knowledge Card, which provides factual information. In, out. They get the facts and get on with their work.
- That same worker might also engage with OttoLearn content during the workday to learn more about a topic. In brief Mastery Moments, a learner can complete related Activities and build their mastery without having to schedule or “go to” training. That flexibility and anytime, anywhere access is among the most compelling features of microlearning.
Whether you seek dedicated performance support tools or offer a single solution to bolster performance and increase mastery, offering employees accurate, vetted content, on demand, is a sure way to support stellar performance.
- Runs polls
- Shares slides and the whiteboard
- Watches the chat box for questions
- Watches for learners using the “raised hand” icon to signal a question or problem
- Monitors for technology glitches — remaining alert for any learners reporting problems on their end.
Simple games layered on top of content
Scenario-based games that use the content
Fan excessive competition among employees or teams by offering large prizes for top performers and/or shaming those with lower scores
Challenge employees to beat their own past performance, or design a leaderboard that shows each employee only the four scorers above and below them
Points, rewards, badges
Award points or levels for completing sections of training or playing for a set number of minutes
Award levels, badges or points for recalling or applying content correctly, demonstrating mastery
- Remember — bookmark, google, link, search
- Understand — annotate, Boolean search, journal, tweet
- Apply — chart, display, execute, present, upload
- Analyze — attribute, deconstruct, illustrate, mash, mind map
- Evaluate — comment, editorialize, moderate, network, post
- Create — blog, film, integrate, podcast, program, publish